Each state agency will maintain a written policy that designates responsibilities and describes methodologies that accurately document the overall management of the recordkeeping system. Federal legislation known as the Electronic Signatures in Global and National Commerce Act made both electronic contracts and electronic signatures (e-signatures) as legal and enforceable (with some exceptions) as traditional paper contracts signed in person. Most purchase orders, contracts, and other contracting documents can now be executed electronically. A provider of a digital signature product is not required to be on this list, but the product is required to use a certificate from a certificate authority on this list. In general, I would think that individual Certificate Authorities wouldn't be interested in going around to every small political entity to register their CA as valid. Records shall be retained or disposed of in accordance with the approved records retention schedules stated in California State Records and Information Management (, as supported by the State Contracting Manual (SCM) and the State Administrative Manual (. This policy identifies the permissible types of E-Signatures and requirements for the use of electronic signatures (hereafter “e-signatures” or e-sign), automatic or electronic transactions, and electronic records (hereafter “e-records”) in conducting state business operations. But that's for them to decide. means an action or set of actions occurring between two or more persons relating to the conduct of business, commercial, or governmental affairs. Except in cases where DGS has specifically required a type of transaction or document to be executed electronically, accepting e-signatures or maintaining e-records is not mandatory under this policy. If we did, we need to use the California Secretary of State Approved List of Digital Signature Certification Authorities. Fortunately, we can just use the simplier electronic signatures. While a voice recording could be considered an electronic signature, simple voice recordings may not establish intent of agreement. These emergency regulations remain in effect through 10/20/2020, or until that date is extended or the emergency regulations are made permanent by regulatory action. History of Approvals and Corrections Required: A chain of approval demonstrates a history of approvals for the electronic document. PKIy to iss technology is accepted by the California Secretary of State for digital …